Creating a Publication in SAP BusinessObjects LaunchPad

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​Here are the main steps that need to be performed to create a publication.
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STEP 1] Go to “New” >”Publication”

The purpose of a publication is to create an automated process of mass distribution of a report (or reports) by tailoring them to individual or group of recipients (SAP Community Network, 2011)
In order to create a publication we need a folder containing four main elements:
 

1. The report that needs to get published
2. The publication
3. An Excel documents containing a list of recipients for the publication
4. A Webi report which uses the aforementioned Excel documents as a data source

 
​This structure looks as follows: 

STEP 2] Go to “General Properties” > Write the title of the “publication”.

STEP 3] Go to “Source Document” > Indicate the source, in this case the source is a Webi report.

STEP 4] Go to “Dynamic recipients” > Choose the WEBI report that contains the contact list for recipients

Note: click here for information on how to update contact list.

STEP 5] in the “formats” section: choose the format of the attachment to the publication email. I have chosen PDF as depicted below:

STEP 6] in the "destinations" section > Fill up the required fields as depicted below:

Note: if you are putting in a URL of the report in the message section, make sure to put the syntax “&sInstance=Last” at the end of the URL so that the last instance gets picked up.

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